Globally update title information

Global Update lets you quickly find and update author, series, and subject fields in your bibliographic records. This improves the consistency of the headings in your collection, making it easier for you and your patrons to find items.

example: When you search for Huckleberry Finn, you may notice most of the copies are attributed to Mark Twain, but several of the older records in your collection refer to the author as Samuel Langhorne Clemens. Update lets you update all of these headings at one time rather than editing each record separately.

You can also update the material type for titles you have recently added or updated, or update your obsolete series tags (440). This process automatically converts each 440 tag into a 490 and 830 tag.

Note: Title records are shared across a district. Any change you make may affect other libraries.

To update headings:

  1. Select Catalog > Update Titles > Update tab.
  2. Select the information you want to update from the For every title with the … drop-down.
  3. To find the existing heading that you want changed, click the upper Find Heading.
  4. Designate the replacement heading by any of the following methods:
    • Type in the new subfield codes and text in the Change it to fields.
    • Click the lower Find Heading to select an existing heading.
    • Edit the heading, if necessary.
    Note: If you are updating a site-specific subject heading, any replacement heading that you select or enter is designated as a site-specific heading.
  5. To begin the processing, click Update.

The process generates a job summary that lists each title and tag that was updated, and has a link to view each updated record.

To update the material type:

You can change the material type for all titles with that material type, or for recently added or updated titles.

  1. If the option appears, select Material type from the For every title with the … drop-down.
  2. In the drop-down that appears, select the material type you want changed.
  3. Select either Added or Updated from the drop-down.
  4. Enter or use Calendar icon.to select the date range in which you added or updated the titles.
  5. Select the new material type for the titles in the Change it to drop-down.
  6. To begin the processing, click Update.
  7. On the confirmation message, review the number of titles to be changed, and then click Yes.

The process generates a job summary that lists each updated title, with a link to view it.

To convert your obsolete 440 tags to 490/830:

  1. Select Obsolete Series Tag (440) from the For every title with the … drop-down.
  2. To begin the processing, click Update.
Note: Each title can have multiple 440 tags. The process changes every 440 tag when you update obsolete 440 tags.

Destiny makes the following changes when converting each 440 tag:

  • Combines the contents of subfields _a, _n, and _p from the 440 tag and places them into subfield _a of the new 490 tag.
  • Copies the contents of subfields _v, _x, _6, and _8 from the 440 tag into the same subfields of the 490 tag.
  • Copies the contents of all subfields from the 440 tag into the same subfields of the 830 tag.
  • Sets the first indicator of the 490 tag to 1. The second indicator of the 490 tag is undefined.
  • Copies the contents of the second indicator from the 440 tag into the second indicator of the 830 tag. The first indicator of the 830 tag is undefined.
  • Removes leading articles from subfield _a of the 440 tag when copying the contents of subfield _a to the 490 tag.

    Note: Destiny uses the number in the second indicator of subfield _a to identify leading articles. If a number is set in the second indicator of subfield_a, that number represents how many characters Destiny considers to be a leading article.

  • Does not remove leading articles when copying the contents of subfield _a to the 830 tag.