Upload patron pictures

Before you upload multiple patron pictures, you need to create a map file.

To create a map file:

  1. Create a picture-to-patron map file.

    The picture-to-patron map file links each image file to the appropriate patron record. A photography service, such as Lifetouch National School Studios, may provide this file, or you can create one.

    Important: This map file is required to successfully upload patron pictures.

  2. Verify the accuracy of map file.

    It is important that the map file be formatted and named correctly.

    Map file requirements:

    • Each line in the map file must contain one patron's information (a comma is required, with no spaces allowed).
      • First field: If loading at the site, the patron's barcode or, if loading at the district, the district ID.
      • Second field: The name of the picture in the ZIP file to be loaded for that patron.
    • Each line item in the map file must end with a carriage return.
    • The map file should not contain a header line.
    • Supported image files are .gif, .jpg, .jpeg, and .png.
    • For the best uploading, keep the size of each picture under 20 KB.
    • The maximum file upload size is 500 MB.

      Examples: This is an example of the content of a picture-to-patron map file. The first column represents the barcode or district ID, the second represents the image file name.
      639465,00002.jpg
      688692,00003.jpg
      859228,00004.jpg
      971657,00005.jpg
      752899,00006.jpg

      Note: Unlike Upload Patron Pictures at the site level, which matches to the Barcode field, District Upload Patron Pictures matches to the District ID field.

  3. Gather all the patron image files you want to upload.
  4. Create a ZIP file that contains the picture-to-patron map file and all the patron images to upload. Files must be at the root of the ZIP file.

Upload patron pictures

  1. Do one of the following:
    To upload multiple patron pictures...Then...
    At the SiteLog in as a site-level user.
    At the District
    1. Log in as a District-level user with the Manage Patrons for the District permission.

    2. Go to District Back Office.

  2. Select Admin > Upload Patron Pictures.
  3. Depending on your browser, click either Browse or Choose File next to Picture Zip File.
  4. Find the ZIP file to upload, and then click Open.
  5. Click Upload Pictures. The Job Manager opens.
  6. Select Refresh List.
  7. Find your job in the list, and when the upload is complete, click View. A list of updated patrons appears.